MS4 Compliance in Arizona

UtiliSync is a GIS-based software platform that automates the entire documentation process; from generating forms, to completing records and distributing and archiving those records. Watch this video to see how it works.

Why Documentation?

The revised General Permit for Small MS4s in Arizona became effective September 30, 2016. As a Small MS4, you are required to perform certain activities and to document those activities. If you do not, you could face large fines from the State and EPA. Just ask Salt Lake County, Utah, how serious the EPA is regarding documentation. They were hit with a $280,000 fine for not having the proper documentation in place during an audit.

Documentation Automation

UtiliSync can help with documenting all of our MS4 activities. Watch an interactive demo.

Documentation Requirements

In general, MS4s operating under the Small MS4 General Permit are required to keep all records required by the permit for a minimum period of three years (Part 8.2), including:

  • Monitoring results
  • Copies of reports
  • Records of Screening
  • Follow-up and elimination of illicit discharges
  • Maintenance records
  • Inspection records
  • Enforcement actions
  • Data used in the development of the NOI, SWMP, plans and annual reports

Monitoring Records

Records of monitoring information must include, at a minimum:

  • Date
  • Exact place
  • Time of monitoring event
  • Individuals who performed the analyses
  • Analytical techniques or methods used
  • Results

The monitoring results need to be submitted to the State in a Discharge Monitoring Report (Part 8.3).

Annual Report

A summary report needs to be submitted annually. The purpose of the report is to document and summarize implementation of the SWMP during the previous year and evaluate program results. UtiliSync can be used to track activities that are included in the report, such as:

  • IDDE: Number of illicit discharges detected, responded to, eliminated, and enforcement actions taken.
  • Construction site Stormwater Runoff Control: Inventory, number of sites visited, and enforcement actions taken.
  • Post-Construction: Number of enforcement actions and site visits conducted.
  • Pollution Prevention and Good Housekeeping for Municipal Operations: Inventory of municipal facilities and stormwater inspections for each facility.

Want to see for yourself how UtiliSync is automating documentation for MS4s? Watch this video or schedule a live demo.

Salt Lake County Case Study

The EPA, under the Clean Water Act, requires MS4’s to perform certain activities (e.g. inspections, maintenance) and to document those activities. If you do not do both, you could face large fines from the State and EPA.

Just ask Salt Lake County, Utah, how serious the EPA is regarding documentation. They were hit with a $280,000 fine. Russ Wall, Director of Public Works, said most of the deficiencies identified by the State and EPA were related to record-keeping.

“We had been complying, but we hadn’t been documenting everything we were doing, so there was no proof of what we had been doing.”

After the County was assessed the fine, they took a hard look at their inspection process. Their crews did a great job visiting each inspection site on a regular basis, but, despite their best efforts, they could not keep up with the paperwork associated with documenting the activities.

“From the first time I saw the demo of UtiliSync, I immediately understood the value it would provide to me and my inspection crews,” remembers Greg Baptist, Stormwater Construction Supervisor for the County. “We have made several improvements to our workflow to stay in compliance and avoid future fines. One of the most significant improvements we have made was to implement the use of the UtiliSync software.”

Mr. Baptist says the County has benefited from using UtiliSync in several ways:

  • Our process is 2 to 4 times faster. No more paper. It is all completed electronically in the field.
  • We are confident a record of every inspection is being distributed to the appropriate parties and archived for audit purposes.
  • The work satisfaction of our inspectors has increased. They see this as an investment in making their job easier.

To conclude, Mr. Baptist says, “We are pleased with how UtiliSync has helped us do our jobs better and I gladly recommend it to anyone who has an MS4 program or similar to oversee.”