Are We There Yet?

Completing Final Checklists


If you are an inspector, chances are you have been asked one or two of the following questions multiple times a day as you near completion of a project:

  • Are we done yet?
  • What do we still need to do?
  • What is next?
  • When can we take possession?
  • If the power projects aren’t completed, but the plumbing is, can we still move in?
  • What is taking so long?
  • Who are we waiting on?
  • You never told me that; when did you tell us that?

If you are an inspector’s boss, chances are you get asked the same questions from the city council, mayor, marketing, building departments etc. and in addition, you are one step removed from the inspection.  What can solve both problems? A Final Checklist.

Why and When Do We Use a Final Checklist?

Whether it is a small or a large construction job, many steps are completed, and in the end, there is one final inspection checklist.  During the inspection, the inspector starts making a list of everything that still needs to be completed before possession can take place.  These may be small things such as “a crack in the sidewalk” to larger issues such as “install wall around development”.

The list may contain items from different city departments as well.  There may be something for the power company, water hydrants, sidewalks, building structure, etc. Coordination for occupancy, ribbon cutting ceremonies, etc. have many people involved. Having one location where all the items can be tracked is imperative so no promises are broken and no dates are given that cannot be met.  

What needs to be included in a final checklist?

A good checklist will start with an organization/city logo and title. Then follows a general information section including:

  • Project Name
  • Address
  • Contractor
  • Contact Information
  • Inspector
  • Date of Inspection

The next section should include the deficiencies and an area to mark off when they are completed.  Having an open text box here allows for the inspector to write as much detail as needed to be able to follow up with the appropriate entity.

Lastly, attaching photos should be a must.  If there are questions in the deficiency section, a picture can quickly show where and how to fix a problem.

At the bottom should be “Signature” and “Date Approved” fields so that a paper or electronic trail can be followed when needed.

Example of a Final Checklist

“It eliminates inadvertent errors” – Ryan Baum, Spanish Fork, Utah

Now that you have read about a Final Checklist, let’s walk you through one.

Starting with the General Information section, you can see that it allows the various items to be easily identified.


Then we will review the deficiencies area. UtiliSync has created what is called a “repeatable section”. This allows you, as the user, to add as many deficiencies or sections as are needed.  No more having to turn the page over to add more.  No more having to waste paper on one or two deficiencies.  Having the ability to list the deficiencies then come back later to check them off allows freedom and easy follow up.


Finishing up at the bottom is the signature and date approved.  All of it can be adapted to the city or organization using it.


We’ve Made It!

If you are looking for a way to complete your inspections on your mobile device and to save them as attachments to your GIS data, then you are looking for UtiliSync! Send me an email today and we can have you ready to go tomorrow.

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